Variable Expense

A variable expense is a cost that fluctuates in amount and frequency based on various factors. Unlike fixed expenses, which remain constant regardless of business activity, variable expenses change proportionally with changes in the level of activity or revenue.

It is calculated as a percentage of an order's revenue/returned amount or fixed amount and allocated to the metric of your choice.

In this article, you will find also guides for Contra Variable Expense

Adding a variable expense

1. Navigate to Settings

2. Click Costs

3. Select Custom and Variable Expenses
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4. Click +Variable Expense
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   ​Note: Not sure of the difference between one-time expenses, recurring expenses, and variable expenses? Click here to learn more
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5. Select the Expense Status

   1. Active - Expense that is ongoing.

   2. Ended - Expenses that was active or ongoing at some point but have since ended or been completed.

   3. Active with End Date - Expense that is currently active but has a predefined end date or expiration date.
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6. Fill the Category, select the Metric Allocation, fill the Expense Label
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7. Set Conditions, if needed (i.e. fulfillment status, country, total items, etc.)
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8. Select how the variable expense is calculated
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9. Set the Expense Amount
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10. Fill the Payment Date
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11. Click Save​

Create Contra Variable Expense

Contra expense and variable expense are typically used when you receive a refund/credit for an expense or when the cost is lower, for example, if you receive money back from your supplier for any reason.

1. Navigate to Settings

2. Click Costs

3. Select Custom and Variable Expenses

4. Create Contra Variable Expense

5. Fill in the details the same as Variable Expense

Editing variable expenses

1. Navigate to Settings

2. Click Costs

3. Select Custom and Variable Expenses

4. Go to the expense you wish to edit and click the options icon (three small dots) on the right
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5. Click Edit
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6. You can edit the Category, Expense Label, and Expense Amount
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7. Click Save

​Editing variable expenses

1. Navigate to Settings

2. Click Costs

3. Select Custom and Variable Expenses

4. Go to the expense you wish to edit and click the options icon (three small dots) on the right
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5. Click Delete
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6. Click Delete
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⚠️Deleting an expense will delete all its history and will apply retroactively

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